This is an exciting week for our sorority new members and the rest of the Greek community as they welcome these women into Greek Life. We are providing a friendly reminder regarding the Panhellenic proposed activities during Bid Week. Please see the attached letter with a schedule of events for the week. We encourage your chapters to follow these guidelines and offer an enthusiastic introduction to Greek Life at Indiana University to all of our new members.
Thank you again for all that you do to assist your chapters. We depend upon your involvement and certainly appreciate the time and talents that you lend to your chapters. We look forward to another great semester and anticipate the good works, outstanding leadership and unending philanthropic service that our Greek undergraduates provide to our University community and the Bloomington area.
2011 Bid Week Request
As we begin our second semester, the IU Alumni Interfraternity Council , Alumnae Panhellenic Council, Interfraternity Council (IFC) and the Panhellenic Association (PHA) are again seeking the cooperation of the IU fraternities and sororities in creating a safe and positive experience for our new sorority members during this first week of classes. Panhellenic has adopted a Bid Week schedule that was discussed and adopted by all Panhellenic chapters this past fall. The Panhellenic organizations are expected to follow the outline below and ask that the IFC chapters abide by their agreement.
Framework for the Schedule of Events:
· Monday, January 10th—Bid Night
o The potential new members will receive their bids and organizations are not allowed to incorporate alcohol into Bid Night in any fashion.
· Tuesday, January 11th—Sisterhood and Ritual Ceremonies
· Wednesday, January 12th—Social events with fraternities are permitted (for example, dinners), however, alcohol is not permitted.
· Thursday, January 13th - Saturday, January 15th--Organizations are allowed to have social functions. They are expected to follow University policies as well as those of their inter/national organizations.
· Sunday, January, 16th— Sisterhood events and alcohol is not permitted.
o Please note that there are no classes on Monday, January 17th because it is Martin Luther King, Jr. Day. We encourage members to use this as a day “on” and not “off” as there are a number of events occurring throughout Monday and the following week.
Panhellenic Chapters who do not follow the agreed upon schedule will be held accountable through the Panhellenic Standards Board. The intent of the schedule is to provide an experience with new members that are in line with the stated mission and principles of the organizations. Organizations found responsible through the Panhellenic Mediation Process will be provided with a sanction that will fit the violation in an effort to prevent the violation from occurring again. For example, they may be expected to submit a copy of their schedule to the Panhellenic Association the following year and also receive an administrative sanction as well depending on the violation.
· Please use common sense and good judgment and refrain from participating in any activities that could put your chapter at risk for PHA disciplinary sanctions, endanger your chapter’s image or adversely affect its longevity on the IU campus.
We urge you to refrain from organizing parties during the first three days of the week, allowing this time to provide the sorority new members with sisterhood activities, ritual ceremonies and fraternal and historical education.
Please discuss this request with your alumni advisory board, chapter leadership and members. Cooperation in implementing the PHA proposed schedule will be a great beginning for the 2011 spring semester. It will ensure that all of the new members of our sororities will enjoy a safe and values-based introduction to their IU Greek Life experience. Additionally, following this proposed Bid Week schedule will continue to earn the confidence and respect of our Dean of Students, Dr. Pete Goldsmith, and the IU Administration.
Your cooperation and leadership is greatly appreciated!
Fraternally,
Phillip Summers, President—Alumni Interfraternity Council
Mary Jane Hall, President—Alumnae Panhellenic Council
Rachelle Martino,—Incoming PHA President
Matt Edwards, President— Incoming IFC President
Maggie Wittman, Outgoing PHA President
Ryan Duerring—Outgoing IFC President
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